Privacy & Student-Employee Contact Policies
San Francisco University High School (University High School and/or UHS) is committed to respecting and protecting the privacy of your personal information. The school has implemented and periodically updates information system technologies designed to provide users with a safe and comprehensive online experience. By using the University High School website, you consent to the data collection and retention practices described below.
Collection of Personal Information
The term "personal information" for the purposes of this policy refers to information such as your first/middle initial or name, last name, e-mail address, street address, mailing address if different, town or city, state, zip code, telephone number, date of birth, credit card information, and any other information that would allow someone to identify you or contact you. Personal Information also includes information collected and maintained through the use of our website about your personal preferences, survey responses and your relationship with us. UHS collects only that personal information you voluntarily provide by sending us an email, participating in a survey, or completing a paper or online form. We collect only that personal information necessary for the operation of the school and the UHS website, and required for the delivery of services you have requested.
Like most websites, we use website statistic packages to monitor traffic to our website and analyze trends in how our website is accessed and utilized. Information monitored includes IP addresses, browser type, domain names, referring website addresses, geographic location of visitors, access dates and times, time spent on pages, etc. This information is anonymous and cannot be directly linked to individual users. We use this information to generate statistics on the use of the site, identify high use or low use areas of the site, pinpoint problem areas of the site, and otherwise identify ways to improve the site.
UHS does not knowingly collect or solicit personal information from children or knowingly allow children to purchase goods or memberships through our website. Visitors 12 years of age and younger must obtain an adult's permission before submitting any personal information to this or any other website. In the event that we learn that we have received any personal information from a visitor 12 years of age or younger, we will delete that information as quickly as possible. If you believe that we might have information from or about a child 12 years of age or younger, please contact us at email@example.com.
Use of Your Personal Information
UHS collects and uses your personal information to operate its website and the usual and customary functions of the school, and to deliver information and or services you have requested. The school will also use your personal information to communicate with you regarding various activities, functions, and services available through the school.
UHS does not sell, rent, or lease any personally identifiable information in its possession to any third parties.
To the extent you do provide us with personal information, we wish to maintain it as accurately as possible. You may update or edit your personal information ay any time and as often as necessary by emailing us at firstname.lastname@example.org. If you wish to be removed from the school’s email lists, please email us at email@example.com.
UHS will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on UHS; (b) protect and defend the rights and property of UHS; and (c) act under exigent circumstances to protect the personal safety of the UHS community, users of the UHS website, or the general public.
Online Giving and Other Financial Transactions
UHS is committed to the privacy of all our donors and those making any kind of financial transaction (application fees, etc.) through the UHS website. If you decide to make an online donation or other payment, you will be asked to provide your name, address, phone number, and credit card information. Your personal and payment information is encrypted using Secure Socket Layer (SSL) software, which is the credit card industry standard and is among the best software available for secure commerce transactions. This software encrypts your personal and payment information so that it cannot be read over the internet. Credit card billing information is used only to obtain payment from the appropriate credit card company, and is not stored or otherwise retained after the transaction is complete.
All fees are non-refundable. Requests for refunds on donations should be directed to firstname.lastname@example.org within five business days of the transaction, and will be addressed within 15 working days.
Use of Outside Vendors
We may from time to time retain qualified third-party vendors to help us manage the website and allow us to better serve visitors to our website and school. These may include third-party vendors we engage to analyze the information we collect on the website. We require all vendors to maintain the security of all information to which they are provided access, and restrict the vendors from using the information in any way not authorized by us.
Links and Third-Party Sites
Your California Privacy Rights
Residents of the State of California, under the California Civil Code, have the right to request from companies conducting business in California, a list of all third parties to which UHS has disclosed your personal information during the preceding year for direct marketing purposes. As described above, we do not share your personal information with any third parties for direct marketing purposes.
If you are a California resident and request information about how to exercise your third party disclosure choices, you must send a request to the following address with a preference on how our response to your request should be sent (email or postal mail). Send an email to us at email@example.com or contact us via postal mail at:
San Francisco University High School
3065 Jackson Street
San Francisco, CA 94115
Attn: Your California Privacy Rights
All requests sent via postal mail must be labeled "Your California Privacy Rights" on the envelope or postcard and clearly stated on the actual request. For all requests, please include your name, street address, city, state, and zip code. (Your street address is optional if you wish to receive a response to your request via email. Please include your zip code for our own record-keeping.) We will not accept requests via the telephone or by facsimile. We are not responsible for notices that are not labeled or sent properly, that are illegible, or do not have complete information.
Web browsers have settings that allow you to reject cookies, selectively accept cookies, or delete cookies previously accepted. Please be aware that rejecting or deleting cookies from our website may make certain functions unavailable to you.
Modification of This Statement
STUDENT-EMPLOYEE CONTACT POLICY:
Strong and caring connections between students and faculty/staff form the foundation of a transformational education. Trusting, respectful relationships foster learning and growth, both inside and outside the classroom. Given the critical role that the student-teacher relationship plays at UHS, we must ensure that it is not compromised by actions that, intentionally or unintentionally, cross professional boundaries. Therefore, the following guidelines are in place:
- An adult must not be alone with a student in a space that cannot be observed by others (e.g., an office with no windows, an automobile).
- An adult must not socialize with a student or group of students off campus, outside of school-sponsored activities.
- An adult must not conduct private, personal communication of any kind with a current student on any social media platform (e.g. “friending” a student on Facebook, following a student on Twitter).
- An adult must not interact with current students by text or e-mail, unless the communication is exclusively related to the adult’s professional work with the student (e.g., a class, a sports team, etc.). When emailing students, employees must use the school’s email system.
- An adult must not offer preferential treatment or disproportionate/excessive personal attention to any student.
The above guidelines apply not just to interactions with current students, but any interactions with minors with whom an adult interacts as part of his/her employment with UHS, (e.g., 8th grade applicants, siblings of students, former students who are minors, students visiting from other schools, etc.)
If faculty or staff members encounter a situation which requires an exception to any of these guidelines, they must inform their Department Chair or immediate supervisor in advance. If it is not possible to provide the information in advance, the faculty or staff member must inform the Department Chair or immediate supervisor as soon as possible after the exceptional event occurs.
Because we all have ownership in creating a safe learning environment, we expect any member of our community, and require all faculty and staff, to report a concern about a potential violation of these guidelines to the Head of School, the Chief Financial Officer, the Dean of Faculty, or the Dean of Students.